An email account provides the email address you use to pick up and send email. You should have an email account setup with your internet provider, before attempting to create an email account in orchidmedia.
For those readers, who are not familar with setting up email accounts, it's worth explaining what we are trying to do.
Part of the service that you get from your Internet Service Providers (ISP), usually includes email. It is hoped that you are currently using this email service to send and recieve emails on your computer over the internet. If you are not, then you need to sign up with an Internet Service Provider (ISP), before attempting to setup email accounts in orchidmedia. Your ISP will provide you with a unique Email address ( e,g, fredbloggs@google.com) , made up of a name of your choosing, the @ symbol and the name of the ISP company with a Dot (.) and the domain type "com" or "net". They will also provide you with one or two Mail Server addresses, and an email account Username and password. Please obtain this information to setup an email account in orchidmedia.
When you click on the 
new Email Account Button, in the Email Service page of the User Preferences Window, the Email Account window displays as shown below:-
Email Account Page
1. The 
Previous & 
Next Page buttons - use these to move between the two pages of the Email Account Window.
2. Email Address - enter your email address in this field; this is the fredbloggs@google.com address provided by your Internet Service Provider.
3. Reply Address - in most cases, this is the same as the Email Address, you typed in (2).
Note: some users of email, may use this to reply with a different email address than the address they use to receive email, such as receiving email at home, and replying with an office email address. However, if you are using a public Internet Service provider, you may experience problems with sending emails with a differemt Address to your own email address, since it may be flagged as spam.
4. Incoming Mail Server - you need to enter the "POP3 Mail Server" address provided by your Internet Service Provider (ISP). This usually starts with the word "mail", a dot (.), followed by the ISP name, a dot (.) and the domain type. For Example, if your email address is fredbloggs@google.com, then the Incoming Mail Server may be mail.google.com.
5. Account Name - you need to enter your account name as supplied by your Internet Service Provider (ISP). This is often the same as the first part of your email address - before the @ symbol. For example, fredbloggs could be the account name for fredbloggs@google.com.
6.& 7 Password - you need to enter your email account password as supplied by your Internet Service Provider (ISP). Confirm that you have typed the correct password in the Confirm field.
8. Outgoing Mail Server - your outgoing Mail server is the "SMTP Mail Server" address provided by your your Internet Service Provider (ISP). This can be the same as your "POP3 Mail Server", explained in (4). It usually starts with the word "mail", a dot (.), followed by the ISP name, a dot (.) and the domain type. For Example, if your email address is fredbloggs@google.com, then the Outgoing Mail Server may be mail.google.com.
9. Use a different account for Outgoing Server - if you want to send emails with a different email account to one you use to receive emails. then tick this checkbox, and enter the Account Name and Password for the Outgoing Mail Server. You do not need tick this box otherwise.
10. Disable Account For Now - you can stop orchidmedia from using the email account by ticking this checkbox.
Select the Next Page button to display the second page of the Email Account Window as shown below
Advanced Email Page
1. Mail Server Port Numbers - these should always be 110 for POP3 and 25 for SMTP.
2. Incoming Mail Folder - you can select where to store incoming email messages using the drop down lists for unknown senders and known senders. Select a Junk mail folder for unknown senders, so that you filter spam into this folder. Use the known senders folder as your inbox for the email account.
3. Outgoing Mail Folder - in the same way as Incoming mail folders, you can specify a sending folder and sent folder for the email account. This allows you store email messages that you send with this account in separate folders.
4. If you wish to exit the window without saving the new email account, click the Cancel button. When you have finished with the window, you can save the new email account by clicking the Save button.
Further reading from User Preferences:
